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Procurement Specialist

Extendicare Canada Inc.

This is a Contract position in Markham, ON posted November 21, 2022.

SGP, a division of Extendicare, is a Purchasing Partner Focused organization committed to providing unmatched customer service, comprehensive network support, and innovative supply chain solutions to the Senior Care Market. Defined by our customized and focused programs and services, SGP understands our partners business and we are dedicated to ensuring optimum network performance for our Partner’s procurement needs.

Candidates are invited to apply for the full-time position of Procurement Specialist located at our Corporate Office in Markham, Ontario.

Reporting to the Director of Procurement, the Procurement Specialist will be responsible for establishing contracts for the purchasing of supplies for all Extendicare locations and SGP members and is involved in the development and implementation the Procurement Department’s policies and procedures.

This position will be located at our Head Office in Markham, Ontario and will have flexibility for both remote and in-office work based on our hybrid work model.

Accountabilities

  • Manage a portfolio of contracts and product categories as assigned;
  • Manage bids documents like RFP, RFQ and RFI and prepare bid summaries to analyze RFx’s;
  • Working with operations and key stakeholders, prepare contract packages including, but not limited to, term sheets, specification sheets, product samples, cost analysis, and arrange for product trial and testing;
  • Develop, establish and maintain strong vendor relationship with strategic key vendors for assigned categories;
  • Manage vendor negotiations and cost reduction strategies;
  • Manage contract compliance, analyze data and market trends for assigned categories to determine potential areas for future improvement;
  • Continually improve the supply base structure and develop alternate sources of supply to leverage total spend across the organization;
  • Schedule and conduct business reviews for all owned vendor contracts;
  • Source product and negotiate with vendors the best possible terms and conditions to achieve company business goals.
  • Manage contract administration process which includes new vendor system set up, website updates and communication materials;
  • Support capital and new build projects with procurement services as assigned
  • Support SGP members to ensure product and program goals are clearly defined and any issues are resolved on a timely basis;
  • Collaborate and coordinate with vendors to ensure collection of volume incentives and deliverables are completed in a timely manner as contracted and in accordance to standard operating procedures;
  • Develop and analyze customer satisfaction surveys on owned categories as requested;
  • Perform other duties and responsibilities, as required.

Qualifications and Experience

  • Completion of a University Degree or College Program with emphasis on business or procurement or accounting.
  • 3-5 years of experience managing contracts or categories for indirect spend, preferably in the healthcare industry.
  • Excellent knowledge of Accounting principles and the Healthcare and Government Funding.
  • Ability to negotiate and develop contracts from start to end.
  • Excellent customer service orientation.
  • Strong organizational, project management, analytical and problem-solving skills.
  • Excellent verbal and written communication skills.
  • Self-motivated, accountable and ability to work independently.
  • Proficient in Microsoft Office applications, Word, Excel, Outlook and Data Base applications.
  • Knowledge and experience managing product categories such as property maintenance, equipment, supplies and services will be considered an asset

What Extendicare has to offer:

At Extendicare, we believe that working as a team creates an environment that allows us to reach our potential. We value each employee, encourage equal opportunity for growth and recognize achievement. As a valued member of our team, you can expect:

  • Continuous mentorship, support for life-long learning and growth opportunities
  • Opportunities for advancement and career growth within the organization
  • A rewarding and meaningful work experience where you can enrich your life and the lives of others through your work.
  • Employee Family Assistance Program.
  • Robust benefits package.

Extendicare is a leading provider of care and services for seniors throughout Canada. Through our network of over 115 operated senior care and living centres, as well as our home health care operations, we are committed to delivering care throughout the health care continuum to meet the needs of a growing seniors’ population in Canada. Our qualified and highly trained workforce of 23,700 individuals are united by a dedication to quality care and by our vision of being the best provider of senior care and services in Canada.

In accordance with the Ontario Human Rights Code, Accessibility for Ontarians with Disabilities Act and Extendicare’s Policies on Accommodation, a request for accommodation will be accepted as part of Extendicare’s hiring process.

Extendicare recognizes the importance of immunization to protect our residents, patients, team members and visitors from COVID-19. As such, subject to medical exemptions, a condition of employment with Extendicare is requiring that all new hires have received all required doses of a COVID-19 vaccine approved by Health Canada.