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Administrative Coordinator – Medical


This is a Contract position in Markham, ON posted September 15, 2023.

Adecco is currently hiring a temporary full-time Medical Administration Coordinator to work in Markham, ON. In this role you will be responsible for managing administrative tasks and ensuring the smooth operation of healthcare facilities. You will play a key role in supporting medical staff, patients, and maintaining effective healthcare services.

Are you passionate about healthcare and ready to make a difference behind the scenes? Apply today to make an impact!

· Pay rate: $ 32.65 – $38.29 per hour

· Location: Markham, ON

· Shifts: 8:30am – 4:30pm

· Job type: Temporary | Full-time | 3-month Contract

Here’s why you should apply:

  • Paid weekly accurate and on time

  • Strong health and safety programs

  • Medical and dental benefits once qualified

  • Free training programs

  • New and quicker onboarding process


  • Coordinating meetings at request of Director by organizing and preparing agendas, taking and distributing minutes and arranging logistics, as required.

  • Arranging internal and external appointments and meetings ensuring the required stakeholders and materials are organized and prepared to ensure success of the appointment/meeting.

  • Assisting with various facets of special projects, as required, including corporate meeting oversight and back up.

  • Maintaining an effective filing system (hard copy and electronic files).

  • Arranging Corporate, Departmental, and Clinical Operations Meetings and responsible for call for agenda items, arranging times and presentations with speakers, creating agenda, collecting, and distributing material, taking minutes.

  • Registering for workshops and information sessions with stakeholders and external groups and organizing the sessions.

  • Assisting with onboarding of Director reports by: obtaining quotes for new office equipment (cell phone, desk phone, computer, monitors, computer programs) and furniture, if needed.

  • Collecting and inputting payroll for approximately 70 individuals.

  • Creating educational materials for drug notifications, presentations, special awareness days and grand round presentations.

  • Creating visio diagrams for director when needed.

  • Complete extensive end of month data collection for workload, report collation and power point preparation for presentation for committees.

  • Dashboard is maintained and updated monthly for review and shared with leadership team.

  • Support Director to prepare for annual audit. Ensure all documentation, policies are prepared and completed for the audit day and site is booked with room bookings, prior to visit.

  • Completing, saving and submitting Director reimbursement forms and following up if payment has not been received.

  • Paying invoices for Departmental contracts and director invoices.

  • Completing cheque requisitions for vendors, arranging for authorization/signature, and submitting on behalf of Director.

  • Completing vendor add forms for new vendors to be paid by reaching out to vendor, collecting contact and banking information.

  • Maintaining Excel spreadsheet of all items.

  • Managing Director’s calendar by booking internal and external meetings.

  • Preparing and handling confidential Human Resource documents including performance conversations, performance management, legal documents, arbitration documents, complaints.

  • Arranging and planning group workshops and education sessions and special events by corresponding with external vendors/stakeholders, room bookings, supply ordering, creating posters to advertise, tracking attendees, collecting card information from attendees and forwarding to finance, creating receipts, ordering catering, following a budget, attending event to ensure it runs smoothly.

  • Creating posters and invites for department rounds, distributing to units/team by email and posting on the huddle boards in the units, sending out calendar invites, corresponding with external speakers, attending rounds to ensure it runs smoothly, and attendance tracking.


· Must be legally eligible to work, and reside in Canada.

  • Completion of an Undergraduate Degree in administration, business, or political science is required.

  • Minimum 5 years of previous administrative experience is required.

  • Proven MS Office proficiency (Word, Excel, Access, Visio and PowerPoint) required. Ability to trouble shoot and rebuild spreadsheets which are not user friendly.

  • Demonstrated excellent organizational skills with ability to prioritize and re prioritize tasks and meet deadlines in a fast-paced environment independently.

  • Superior communication (verbal and written) skills and the ability to effect strong public relations with external and internal partners, vendors, staff, etc.

  • Proven well-developed customer-service focus.

  • Demonstrated ability to work both independently and collaboratively within a team environment.

  • Excellent critical thinking skills with the ability to think independently to proactively anticipate the needs of the Director.

  • Must demonstrate high initiative and efficiency with accurate attention to detail.

Are you interested in this position? Apply now! Our dynamic team of recruiters will reach out if you qualify for this role.

Adecco is the largest staffing firm in Canada with over 40 locations and our passionate team is dedicated to find you a job you’ll love. We offer one of the best benefits packages in the whole entire staffing industry and we like to have fun at work!

To find out more about Adecco Perks and what we can do for you please visit the link here:

Lacking the skills for this job? Don’t worry – we’ve got you covered. Click this link to learn about the Aspire Academy and start your free upskilling journey today.

Wondering how you can use this candidate-driven job market to your advantage? Score an interview, negotiate a raise or upskill into a higher paying position-our recruiters from all across Canada are ready to show you how at Adecco Canada’s 2023 Job Fair on September 20th from 9am – 6pm ET.

Registration is free and open now! Click to secure your spot: