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Administrative Assistant – Medical


This is a Contract position in Markham, ON posted November 14, 2023.

Adecco is Currently hiring a temporary full-time Medial Administration Coordinator to work in Markham, ON. In this role you will be responsible for managing the administrative tasks and ensuring the smooth operation of the healthcare facilities. You will play a key role in supporting medical staff, patients, and maintaining effective healthcare services.

Are you passionate about healthcare and ready to make a difference behind the scenes? Apply today to make an impact!

  • Pay rate: $ 28.30 – $33.80 per hour

  • Location: Markham, ON

  • Shifts: 8:30am – 4:30pm

  • Job type: Temporary | Full-time | 3-month Contract

Here’s why you should apply:

  • Paid weekly accurate and on time

  • Strong health and safety programs

  • Medical and dental benefits once qualified

  • Free training programs

  • New and quicker onboarding process


  • Coordinating and supporting multiple meetings: Preparing meeting materials (preparing agendas, preparing meeting packages, recording and completing minutes) while coordinating all logistics

  • Drafting and composing various correspondence, reports, presentations and proposals on behalf of a Director/Leadership team and committees as required

  • Managing the schedule of the Director including foreseeing conflicts, conference application/registration, and preparing expenditure reports

  • Scheduling educational sessions for team and pharmaceutical representative meetings for the director

  • Scheduling all corporate and operations meetings and agendas for team

  • Collect and collate month end metrics for various departmental deliverables and work with leadership team to deliver to appropriate areas and committees.

  • Managing the calendars

  • Maintaining system policy manuals including tracking approvals and distribution; key system user of program specific software

  • Supporting the onboarding of new staff including coop students and volunteers in the department. Set up for all new staff with IT access. Support payroll and scheduling activities for the department

  • General administrative duties including photocopying, filing and processing of incoming and outgoing mail; managing office supplies

  • Create purchase orders for new equipment, preventive maintenance schedules, manage billing and contract renewals yearly.

  • Processing, managing and follow-up of requisitions including cheque requisitions, purchasing requisitions and employee reimbursements.

  • Collecting and preparing workload stats for finance monthly.

  • Providing other support as required


  • Must be legally eligible to work, and reside in Canada.

  • Completion of Community College Secretarial Diploma or equivalent experience in administrative assistant role required

  • Minimum of 5 years of recent experience in an administrative assistant role, preferably in a Pharmacy or healthcare setting

  • Proficient computer skills, using MS Office (Word, Excel, PowerPoint, Visio, Publisher); working knowledge of Meditech an asset

  • Must demonstrate high initiative and efficiency with attention to detail

  • Well developed customer service focus with the demonstrated ability to work collaboratively within the team

  • Excellent communication skills (both verbal and written) and the ability to demonstrate good public relations with staff and external partners

Are you interested in this position? Apply now! Our dynamic team of recruiters will reach out if you qualify for this role.

Adecco is the largest staffing firm in Canada with over 40 locations and our passionate team is dedicated to find you a job you’ll love. We offer one of the best benefits packages in the whole entire staffing industry and we like to have fun at work!

To find out more about Adecco Perks and what we can do for you please visit the link here:

Lacking the skills for this job? Don’t worry – we’ve got you covered. Click this link to learn about the Aspire Academy and start your free upskilling journey today.